The story of booking the venue for UPCON 2011 began last year when I went to tukkiewerf and asked, I was informed that I had to come back next year, so in this time the TKV, and GGC began plotting on how to make UPCON as awesome as we can.
So on the first day that the university was open –January 3rd- I made the arduous journey from JHB to PTA –only done that for an entire year prior- and began scouting around for people to speak to since half the 75% of the university staff aren’t there. I spoke to the person in charge of managing the bookings for the venue (and no I’m not publicly announcing the date until I can confirm the venue).
So I come back to the university a week later to get the form now that the people responsible for them are back from holiday. So I fill the form out. And the land in charge of managing the bookings wonders why someone from tukkiewerf can’t just send her the form to book with, when the people at tukkiewerf says that a lady who is only coming back in a week needs to sign it off, but the lady in charge of managing the bookings, and blah blah blah blah the administrative procedures make no sense to me, and most of the staff.
So today I get the call from the lady that was away on holiday, aaaaand. Oh sorry your student society doesn’t exist. See last year's TKV council forgot to file some rather important paperwork, and ye we technically don’t exist, though we did host UPCON, and have out AGM.
Now the university won’t let us book the venue since we don’t have a society. And I asked if I can book it privately and pay full price, that’s not allowed either. So I was then told that I should go speak to the dean of students. He was out so I spoke to a senior assistant, I was told to email someone else since it was rather likely that the dean of students would refuse us the request.
So here we are. And we’re not done. We’ve not even started. We will get the venue, there will be an UPCON, and it will be awesome. We might just need some help from our beloved CON goers, and exhibitors.
PS, I do not wish to blame anyone. Blaming people will do nothing to help UPCON be a success. People banding together and showing support is what will help us. If we can show the university "Hey we are THIS AWESOME" then they will have to give us the venue. And hopefully forgive the past mishaps of the society.